Columbus plans to implement new time clock software for city employees in six different departments starting next month.
The Columbus Board of Works on Tuesday approved an agreement with Tyler Technologies for $87,946 for the company’s ExecuTime software, which will be used to keep track of employees’ hours. The company, based in Plano, Texas, specializes in government financial and payroll software.
The implementation of the timekeeping software will integrate with financial software known as Munis provided by the company that has been in place since the previous city administration, said Arlette Cooper-Tinsley, human resources director for the city.
About 250 employees in the city’s transit, parks and recreation, city garage, police, fire and utilities departments will transition over to using the new time clock software starting July 1. Currently, employees in those departments punch in and out of their shifts using paper forms, Cooper-Tinsley said.
“It’s just more prone to error when you use paper time cards,” she said.
The cost of the new software will come out of the city’s general fund, although each respective department will be billed for the time clocks they plan to use, Cooper-Tinsley said. Employees will use their existing timekeeping system and the new software starting July 1 with plans to transition completely to ExecuTime Jan 1.
The city will be required to pay an annual fee of $9,131 for the software as part of the agreement, Cooper-Tinsley said.
In September, the Columbus Board of Works agreed to pay up to $50,000 to Umbaugh, an Indianapolis accounting firm and municipal adviser, to upgrade the city’s human resources and payroll software.
