Legal Advertisement Hope Owner-Occupied Rehabilitation Project RE: REQUEST FOR PROPOSALS Professional Administrative Services regarding the “Competitive Negotiation Method” of procurement of Administrative Services, including the following, as applicable: Grant Administration Environmental Review The Town of Hope Town Council is seeking proposals for the above-listed professional services. DESCRIPTION OF PROJECT: The Town of Hope received funds for a grant from the Indiana Office of Community and Rural Affairs for an owner-occupied rehabilitation project for residents of the Town of Hope incorporated limits. DESCRIPTION OF SERVICES NEEDED: The selected applicant organization will assist Town of Hope in meeting all administrative requirements related to the implementation of projects utilizing CDBG funds including, as applicable, environmental review, financial preparation, monitoring and reporting, construction bid preparation (with home inspector), civil rights compliance, other record keeping, and related administrative tracking throughout the project close-out. The selected grant administrator will also be responsible for procurement and contracting directly with the home and radon inspectors. This amount should be included in the proposal. The length of the project is estimated to be eighteen months. STATEMENT OF QUALIFICATIONS/ PROPOSALS Each prospective bidder must submit three Statements of Qualifications/Proposals which includes the following: 1. A description of expertise, experience, and resources directly available for this proposed project. 2. A list of similar projects previously completed. 3. A list of references (preferably from the last four years.) 4. A list of professional staff members. 5. Name of the person to oversee this project. 6. Description of scope of services as per “Description of Services Needed.” and proposed fee as per “Type of Contract.” 7. A project timeline. The proposal shall also provide the following information: Name, title, address, and telephone number of individuals with authority to negotiate and bind the applicant contractually, and who also may be contacted during the period of proposal evaluation. AWARD OF CONTRACT Proposal Evaluation criteria shall include: 1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and the complexity of the project. (25%) 2. Past record of performance on contracts with the community and other clients, including quality of work timeliness and cost control. (25%) 3. Capacity of the organization to perform the work within time limitations, taking into consideration the current and planned workload of the firm. (10%) 4. Familiarity of the organization with the project and the type of problems applicable to the project. (20%) 5. Location of the organization. (10%) 6. Proposed price for services. (10%) ANTICIPATED SCHEDULE OF ACTIVITIES: Award Date Dec 2025 Notice of Envir. Conditions Jan 2025 Bid Deadline May 2026 Notice of Release of Funds /Incur Costs July 2026 Grant End Date May 2027 TYPE OF CONTRACT: The Town of Hope will execute a fixed fee, not to exceed, type contract for this project. FEDERAL REQUIREMENTS: Town of Hope, the Grantee, and the successful proposer will be required to comply with federal laws such as: 1. 24CFR Part 85.36 2. Title VI of the Civil Rights Act of 1964 3. Conflict of Interest (24 CFR Part 570) 4. Access of Records 5. Executive Order 11246 – Equal Employment Opportunity 6. Executive Order 12138 – Women Business Enterprise Policy 7. Architectural Barrier Act of 1968 8. Age Discrimination Act of 1975 9. Section 3 Clause – Housing and Urban Development Act of 1968 10. Section 504 – Rehabilitation Act of 1973 11. Retention and Custodial Require- ments (24 CFR Part 85.42) 12. Executive Order 11063 13. Affirmative Action Program/Plan 14. Davis-Bacon and Related Acts If you are interested in providing the services required, please note the Statement of Qualifications/Proposal must be received by Jason Eckart, Town Manager, Town of Hope, 404 Jackson St, Hope, IN 47246, no later than 4:00 pm local time, on Friday, November 14th, 2025. Proposals will be opened by the scoring committee and reviewed for completeness and clarity according to the above criteria. If you have any questions, please call 812-546-0423 or townmanager@townofhope.com. 60154398 hspaxlp R: 10/29/2025
